2022 Exhibitor Application

Please read through the Exhibitor Information Packet at afhe.org/exhibitor-information for details prior to completing the exhibitor application. You and your on-site representatives will be responsible for this information. We have provided this in order for your time at the AFHE Convention to run smoothly and successfully.

New or Returning Exhibitor

New applicant (haven’t had a booth before) – $100 Non-Refundable Deposit

Returning exhibitor in good standing

CONTACT INFORMATION

Company Name *

Company Website *

Contact – First Name *

Contact – Last Name *

Email *

Email

Confirm Email *

Confirm Email

Phone *

Mailing Address *

Mailing Address

City

State/Province

Zip/Postal

ON-SITE REPRESENTATIVE INFORMATION

Please provide the name, email address, and cell number for the primary contact person who will be at the AFHE Convention staffing your booth. If you do not know who this will be at the time of application, please email the contact information to vendors@afhe.org ASAP.

On-Site Representative – First Name

On-Site Representative – Last Name

On-Site Representative – Email

Email

Confirm On-Site Representative – Email

Confirm Email

On-Site Representative – Cell Phone

DESCRIBE YOUR PRODUCTS OR SERVICES

Provide a brief description of your products or services to be displayed/sold/promoted at the AFHE Convention.

What will you be selling/displaying in your booth? *

SOCIAL MEDIA

If your company is on social media, we invite you to provide your social media handles so that we may tag you if our social media team posts a photo of your booth on our social media page(s).

Facebook Page

Instagram

Twitter

BOOTH ORDER

Please complete this section to let us know what type and how many booth spaces you are ordering. Refer to the draft layout map at afhe.org/exhibitor-information. The total estimated amount owed can be found at the bottom of this page. Once your application has been reviewed and approved, you will receive a confirmation by email with invoice and payment instructions.

Booth Type *

Standard Booth Space

SOLD OUT Premium Booth Space – higher price point; select from options marked “Premium” below; (booth locations marked in blue on draft layout)

SOLD OUT Non-Profit Booth Space – 501(c)(3) Organization

Late registration (April 12, 2022 and later) will add a $100 fee ($200 for large booth blocks).

Inline Booth Space – Standard

CORNER booth – $440 + $100 late registration

NON-CORNER booth – $385 + $100 late registration

End-Caps, Blocks, Islands – Standard

SOLD OUT! END-CAP (block of 2, limited availability) – $930

2 corner booths at the end of an island plus $50 end-cap fee.

END-CAP BLOCK OF FOUR -or- ISLAND OF FOUR (ONE ISLAND LEFT) – $1,700 + $200 late registration

2 corner booths plus 2 inline booths at the end of a row (or an island) plus $50 end-cap fee.

END-CAP BLOCK OF SIX (SOLD OUT) -or- ISLAND OF SIX (ONE AVAILABLE) – $2,300 + $200 late registration

2 corner booths plus 4 inline booths at the end of a row (or an island); includes large block discount.

END-CAP BLOCK OF EIGHT (SOLD OUT) -or- ISLAND OF EIGHT (ONE available) – $2,900 + $200 late registration

2 corner booths plus 6 inline booths at the end of a row (or an island); includes large block discount.

SOLD OUT – END-CAP BLOCK OF TEN (ONE available) – $3,500

2 corner booths plus 8 inline booths at the end of a row; includes large block discount.

Premium Booth Space

SOLD OUT! Premium – CORNER Booth – $550

SOLD OUT! Premium – NON-CORNER booth – $495 + $100 late registration

SOLD OUT! Premium – NON-CORNER booth – Cost

Non-Profit Booth Space

SOLD OUT! NONPROFIT – Standard CORNER booth – $330

8’x8′ booth space for nonprofit 501(c)(3) organization.

SOLD OUT! NONPROFIT – Standard NON-CORNER booth – $275 + $100 late registration

8’x8′ booth space for nonprofit 501(c)(3) organization.

Booth Notes & Other Information

Booth Location Preference

Refer to the exhibit hall floor plan for booth numbers and exhibit hall layout (afhe.org/exhibitor-information). You may indicate your top three preferences for booth location. We will do our best to honor booth preferences while also making sure that there is a good distribution of different types of exhibitors throughout the hall. Requesting a particular booth location does not guarantee that spot.

Vehicle Size or Shipping Materials *

Amount of Time to Set Up Booth *

5-6 Hours

3-4 Hours

1-2 Hours

Less Than an Hour

Please provide an estimate of how long it takes to set up your booth.

Music / Sound at Your Booth *

None

Live music demonstrations

Recorded music demonstrations

Video Playing

Please review the restrictions on music or sound from your booth on page 19 of the Exhibitor Information Packet. Sound must be low enough so as not to disrupt neighboring exhibitors.

Food Sample Distribution *

No

Yes

Do you plan to distribute food or food samples from your booth? Does not include small individually wrapped mints or candies for attendees to enjoy at your booth. Please review guidelines pertaining to food distribution on page 20 of the Exhibitor Information Packet.

WELCOME BAG ADVERTISING

SUBMISSION DEADLINE HAS PASSED. Registered exhibitors have the opportunity to advertise in the welcome bags. Prices below are the discount rates for registered exhibitors. DEADLINE to order/pay is May 28, 2022

Welcome Bag Inserts *

None

NO LONGER AVAILABLE One Insert – $0

NO LONGER AVAILABLE Two Inserts – $0

NO LONGER AVAILABLE Magazine/Catalog 9+ Pages – $0

CONVENTION PROGRAM ADVERTISING

ORDER DEADLINE HAS PASSED. Ad copy must be received by April 30. Information about advertising in our mobile app will be shared with all vendors on our mailing list at a later date.

Advertise in our retail-quality full-color program magazine at a discounted rate. *

No program advertising

One-Third Page NO LONGER AVAILABLE

One-Half Page NO LONGER AVAILABLE

Full Page NO LONGER AVAILABLE

Full Page adjacent to Notes section NO LONGER AVAILABLE

One-Third Page in Notes section NO LONGER AVAILABLE

EXHIBITOR WORKSHOPS

Registered exhibitors have the opportunity to pay for an exhibitor workshop in one of the four curtained pavilions in the exhibit hall. Connect with your audience in a more in-depth, 60-minute presentation-style format. There is a maximum of two workshops per exhibitor, as space permits. As we gauge demand, if you have requested a second exhibitor workshop it will be placed on an ordered list and invoiced separately if we determine that we are able to accommodate the request. (Deadline to apply is April 11, 2022.)

Exhibitor Workshops application has closed.

Workshop Title 1 *

Maximum of 50 characters including spaces for the title

Workshop Description 1 *

Write description in full sentences. Maximum of 325 characters including spaces and punctuation (approx. 45 words).

Workshop 1 Day/Time Preference *

Registered exhibitors may opt to pay for up to two exhibitor workshops, one per day. Please indicate the day and time you prefer. We will do our best to schedule your workshop as close to the time preferred as possible.

Workshop Title 2 *

Maximum of 50 characters including spaces for the title

Workshop Description 2 *

Write description in full sentences. Maximum of 325 characters including spaces and punctuation (approx. 45 words).

Workshop 2 Day/Time Preference *

Registered exhibitors may opt to pay for up to two exhibitor workshops, one per day. Please indicate the day and time you prefer. We will do our best to schedule your workshop as close to the time preferred as possible.

EXHIBITOR NAME BADGES

A total of 3 name badges is included per booth space rented. Exhibitors with 3 or more booths will receive a maximum of 9 badges. Each person, adult or youth, working in your booth must either have an exhibitor name badge or be registered for the AFHE Convention. Please indicate how many exhibitor badges you need.

ADULT Exhibitor Badges – Quantity Needed

YOUTH Exhibitor Badges – Quantity Needed

Names for Adult Badges

Please provide first and last name for each adult representative that will be working in your booth. If you do not know who your reps will be at the time of application, please email them to vendors@afhe.org no later than June 14.

Names for Youth Badges

Please provide first and last name for each of your children ages 3 and up or any youth that will be working with you in your booth. If you do not have this information at the time of application, please email names to vendors@afhe.org no later than June 14.

Total Number of Exhibitor Badges Needed

SPANISH or ASL at your booth?

Will your booth have any representatives who speak Spanish or know ASL?

Yes, Spanish

Yes, ASL

No

PRIZE DONATION OPPORTUNITIES

As a means to encourage convention attendees to shop at exhibitor booths on-site during the weekend, AFHE hosts the Buy It Here! promotion. There is no expense or extra work for exhibitors. Learn more at afhe.org/exhibitor-information. In addition to several $100 cash prizes that AFHE awards at our Buy It Here! prize drawing Saturday evening, we give away a number of items donated by our exhibitors. We also will be presenting a Silent Auction to which you may donate products for the benefit the AFHE Scholarship Fund, as described on page 14 of the Exhibitor Info Packet.

Would you donate a prize?

Yes! I will donate a prize for the drawing

Yes! I would like to donate an auction item.

I do not have a prize or auction item to donate.

Prize or Auction Item Description

Please provide a brief description of your donation.

Estimated Value

Please provide an estimated retail value for your donation.

ADDITIONAL COMMENTS

Is there anything else we should know that will help us in reviewing your application to determine if your company/organization/product/service is a good fit for our event?

Notes

TERMS OF AGREEMENT

In order to complete your application, please acknowledge agreement with the terms below. ALL BOXES BELOW MUST BE CHECKED BEFORE CLICKING “SUBMIT”

Exhibitor Information Packet *

I have read the 2022 Exhibitor Information Packet

Right to Decline *

I understand that participation in the AFHE Convention is by invitation and AFHE reserves the right to decline an application without further comment.

Guidelines for Participation *

If approved, I agree to follow all guidelines for participation.

Non-Profit Booth Space *

I understand I may be asked for a copy of my organization’s 501(c)(3) determination to confirm non-profit status.

Photos and Videos *

I understand photographs or video taken by AFHE representatives at the Convention may be published in the AFHE Magazine, on the AFHE website, on AFHE social media channels, or other AFHE publications. No royalties will be provided. Any photographs, video, or audio used by AFHE from this event will be used with the purpose of celebrating and promoting home education.

Cancellation Policy *

EXHIBITOR CANCELLATION: I have reviewed the cancellation policy for 2022 and understand that if I must cancel and do so before April 12, 2022, I will receive a 50% refund, and that there are no refunds after April 12 if I cancel.

AFHE Cancellation *

EVENT CANCELLATION: In the event the AFHE Convention is cancelled by the city/state due to COVID/pandemic considerations, I have read and understand the special refund policy published in the exhibitor information packet (page 10).

TOTAL

Applying to be an exhibitor for the AFHE Convention is a two-step process. First, submit this application. Second, we will review your application and if approved, send you an invoice and payment instructions. WITH THE EXCEPTION OF THE $100 DEPOSIT FOR NEW EXHIBITORS, NO PAYMENT IS COLLECTED AT THE TIME OF APPLICATION.

Total – Please read instructions below this box before clicking “SUBMIT APPLICATION”

IF THE TOTAL SHOWN IN THIS BOX IS CORRECT, PLEASE CLICK “SUBMIT APPLICATION” ONLY ONCE (even if you get an error message about specifying the total amount for the payment). ****CHECK YOUR EMAIL FOR A CONFIRMATION.**** If you do not receive a confirmation, please check the form for other errors and click “submit” again ONCE. Upon approval, you will receive an invoice by email and payment instructions.

Total Due Today

Credit Card

2022 AFHE Exhibitor Application